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Author Guidelines

Authors are invited to submit manuscripts that fall within the focus of the journal. Please read the information on the Peer Review Process and follow the guidelines below.

LIBER Quarterly provides immediate open access to its content. Author(s) retain copyright of their articles. Articles are distributed under the terms of the Creative Commons Attribution 4.0 Unported License (CC-BY 4.0)

If you have any questions you can contact the Managing Editor at e-mail.

Publication fees: Authors are not asked to pay Article Processing Charges (APC)s. Costs related to its publication are currently covered by LIBER.

Publications are accepted in the following sections:

  1. Articles should conform to the generally accepted standards for all scientific papers: they should be underpinned by good research or by a systematic approach and may lead to general conclusions in a broad cultural and institutional landscape. Especially welcome are all innovative contributions related to the activities of LIBER, with an emphasis on collaborative aspects and library cooperation within Europe.
  2. Review papers should present the current status of a given topic. They synthesize the results from the primary literature to produce a coherent argument about a topic or a systematic description of a field. This requires critical judgments and organization of the material. Although a review paper is not about a particular project or piece of research, it should give an original perspective or new understanding of the topic. The reader of the review should gain an overview of the current debates, the main people working in the field and recent major advances. The review should conclude  with a discussion of outstanding issues and  likely future directions for research and development.  (Acknowledgement: In defining these criteria we have drawn on the criteria used by the following sources: Reviews of Modern Physics; Communication in the biological sciences; University of Texas.)
  3. Book reviews should be of the scholarly type: they should be written by experts in the field being reviewed, and go beyond summarizing the book by evaluating the issues and methods discussed in the book.  (Acknowledgement: We used the distinction between types of book reviews given by the Virginia Polytechnic Institute and State University; see

Manuscripts should be submitted to this site, either in MS Word or in OpenOffice/LibreOffice Writer format. They must be written in English and include an abstract (except for book reviews) and two or three key words. Tables must be embedded in the text, pictures also embedded and preferably added in separate files. Special attention must be given to the references, where we follow the APA style (American Psychological Association, see, e.g.,

If available, please give a persistent identifier for your references (urn or doi).

References should be separated from notes (end-notes are to be preferred). Where appropriate, the accompanying dataset(s) should be submitted along with the work. The data should be restricted to the work's scope. In the case of datasets, please avoid binary formats in favour of long-term readability - CSV or alike are most welcome.

If the article is resulting from an EC or ERC project, please mention the Grant Agreement number and the name of the project.

Below you find - by way of template - a fictitious article explaining the expected layout of the paper:


How to Write a Paper for LIBER Quarterly


Author A. (full name)




Author B.(full name)







Abstracts should clearly explain the most important aspects of the paper.  These include the objectives of the work (what is it about, why is it important?), a historical situation of the problem (what other approaches have been tried, what was the common knowledge at the start of your project?), a description of the methodology followed for obtaining your results, and finally a brief summary of the results obtained.

Give minimum 3 and maximum 5 keywords, separated by a semicolon (“;”).  Example:

Key Words: library; university; research; open access journal

 1.      Introduction


The present paper contains some instructions on how to design and edit your paper, and at the same time it offers an example of how to construct your final text.  An easy way to proceed is to use this text and to replace all items (title, author names, affiliations and e-mails, abstract, key words, subheadings, text, tables, figures, acknowledgement, references, endnotes, etc.) by your own items.

All papers should be written in English, preferably the UK version. Authors who are not native English speakers are strongly recommended to have their texts read and corrected by a native English speaking colleague.

 2.      Writing of the paper

2.1.   Structure of the paper

As shown in this example, it is recommended to structure the paper in numbered sections and subsections. 

The introduction should not be a repetition of the abstract, but it should describe more explicitly the starting point of your result: what is the problem that you wanted to solve, what were the questions that needed to be answered.  This will usually require some description of the background of your topic. 

Subsequent sections may contain a discussion of related work by other authors (or by yourself), a detailed description of the methodology followed for treating your subject (was it a user survey, a study of the literature, a theoretical analysis, an empirical testing of various approaches, or what?), a clear description of the results obtained, and certainly a conclusion in which you comment on your results and elaborate on their value and applicability, especially from the point of view of the knowledge and information transfer through our academic and research libraries.

While you may insert footnotes[1] (e.g., for pointing to the website of mentioned organizations, as LIBER[2]), you may at the end include a short Acknowledgement.

 2.2.   Style

Avoid using the first person singular (I), write ‘we’ instead, or use a description like ‘This work…’.

 3.      Special elements of the paper

3.1.   Figures

Figures should be numbered consecutively, provided with a caption above the figure, and placed close below the first quotation of the figure in the main text.  Pay attention to the readability of all text inside the figures. The LIBER logo is shown in Figure 1 as an example.


Figure 1:  LIBER logo


3.2.   Tables

Also the tables must be numbered consecutively and be provided with a caption.  Avoid inserting tables that are too long.  If necessary, you can move them to an appendix, or add separate data files to be attached to the article.  Remember that a graph (which can be produced from a table with, e.g., MS Excel) gives a much better visual presentation of numerical data than a table. As an example, Table 1 gives an overview of the publications in volume 21 of LIBER Quarterly.

Table 1:  Contributions to LIBER Quarterly in volume 21



Number of Papers

Number of Book Reviews















Whenever you refer to previously published work, you should include a reference to acknowledge the work you build upon.


3.3.   Citations and References

Special attention must be given to the references and citations. All references should be cited at least once in the text and to each citation there should correspond an item in the reference list. We are following the APA Style (American Psychological Association. See, e.g., or The most important points of this style are described below, and illustrated in some examples.

There are different rules for in-text citations and for citations in parenthesis.  An in-text citation was explained by Johnson (2012), but you may also have a citation in parenthesis (Johnson, 2000) or (Smith & Moore, 2008a). For multiple authors, join them in-text with ‘and’, but with the ampersand when in parenthesis, as explained by Martin, Single and Double (2005) and others (Flirt, Dance, & Jump, 2003; Flirt & Dance, 2005).  For 3-5 authors, all authors should be mentioned in the first citation, but in subsequent citations only the first author should be mentioned, followed by “et al.” (Martin et al., 2005). For 6 authors or more, you use the “et al.” already in the first citation.  

Please ensure that every reference cited in the text is also present in the reference list (and vice versa). The list of references should be arranged alphabetically by authors' names and include all authors. (When a work has more than 6 authors, list the first 6 and use ‘et al.’ for the remaining ones.) The layout of a journal reference should follow the examples of Johnson (2000) and Johnson (2012), while an example of a typical book reference is given by Flirt, Dance and Jump (2003) or by Smith and Moore (2008b). A reference to a paper on the Internet is shown by Smith and Moore (2008c). The manuscript should be carefully checked to ensure that the spelling of authors' names and dates are exactly the same in the text as in the reference list.  When available, add to the reference its persistent identifier (doi-number or urn), and as much as possible a website where it can be consulted in Open Access.  Since such websites may change or disappear over time, you should mention the date on which you have tested it, in the format “Retrieved Month Day, Year, from URL” (see Johnson, 2012).



We thank the Editorial Board of LIBER Quarterly for their critical remarks about this template. 

We also acknowledge the continuing support from the LIBER Executive Board, whose financial contribution allows us to publish this journal in Open Access.



  • Flirt, F., & Dance, D. (2005). My special wisdom. In A.L. Johnson (Ed.), The book of citations (pp. 78-121). London: Phantasy Press
  • Flirt, F., Dance, D., & Jump, J.K. (2003). The book of wisdom. New York: Bible Press
  • Johnson, A.L. (2000). How to cite in parenthesis. Journal of writing, 17, 37-56. doi:10.15647/ficticious/37
  • Johnson, A.L. (2012). How to cite in text. Journal of writing, 29(2), 129-167. doi:345627/citing. Retrieved April 7, 2013, from http://journal_of_writing/2012_129
    • Martin, M.M., Single, S., & Double, D. (2005)….
    • Smith, J., & Moore, R. (2008a). Article Title. Journal Name, volume number, pages
    • Smith, J., & Moore, R. (2008b). Book Title. Location: Publisher
    • Smith, J., & Moore, R. (2008c). Web page. Retrieved January 1, 2013, from
    • Smith, J., & Moore, R. (2009). Article Title. In A.L. Johnson (Ed.), EIRP 2009 Proceedings (pp. 1-10). Location: Publisher.



[1] LIBER Quarterly is available both in an html- and pdf-version.  Since the former does not contain pagination, you should not use footnotes, but always endnotes.




Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it under consideration for publication in another journal (unless an explanation has been provided in Comments to the Editor).
  2. All authors have given permission to be listed on the submitted paper. The corresponding author is authorized to speak on behalf of the authors.
  3. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  4. Two or three key words have been added, after the abstract.
  5. DOIs for the references have been provided, whenever available.
  6. The author warrants and represents that the work does not infringe upon any copyright, proprietary, or personal right of any third party. If the work contains any material that is owned or controlled by a third party, the author certifies that he/she has obtained permission for its use and that the material is clearly acknowledged within the text.
  7. The author declares the absence of any conflict of interest.

Copyright Notice

In submitting a manuscript, the author grants the first publication rights of his paper to LIBER Quarterly, if accepted for publication. S/he agrees with the publication under the Creative Commons Attribution 4.0 International License (CC-by) (read the human-readable summary or the full licence legal code). Under the CC-by, authors retain ownership of the copyright for their article, but authors allow anyone unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited. No permission is required from the authors or the publishers.


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